Service · 03
Outsourced payroll processing support for accounting firms and businesses, prepared for your approval in your payroll software.
Pay runs prepared and checked for your approval by the handover time agreed in the scope. Employee communication stays with you.
Payroll is unforgiving: it has a hard date, a regulator watching, and an employee who notices every mistake. It is also repetitive, rule-bound work that suits a dedicated team with a checklist. Cadence prepares each run in your payroll software, checks it against the previous period and the change log, and hands it to you by the agreed handover time. You approve, submit and pay. Employee communication stays with you.
Nothing is submitted, paid or sent to an employee by Cadence. The scope sets the draft, variance check, decision list and review steps for each run. You decide, approve, submit and pay. We do not advise on employment law, on the treatment of a particular payment, or on what an employee should be paid; those questions go to you or the client's adviser. Draft and correction dates are agreed before work starts.
The sequence below is a planning example. Actual cut-offs, checks and turnaround are agreed for each engagement.
| When | What happens | Who |
|---|---|---|
| Pay date minus 6 working days | Change log cut-off: starters, leavers, changes, hours received from you or the client | You |
| Minus 5 to minus 3 | Run prepared in your payroll software; variance check against prior period; statutory calculations reviewed | Preparer |
| Minus 3 | Second review; draft run, payslips, submission figures and payment file handed over with decision list | Cadence reviewer |
| Minus 2 to minus 1 | Your approval; corrections handled to the agreed schedule; you submit RTI/STP and release payments | You |
| Pay date plus 2 | Journals posted, control accounts reconciled, pension or super file prepared for payment | Preparer |
This is a hypothetical planning example, not a Cadence client result. A UK firm running payroll for sixty companies could scope preparation support for its monthly and weekly runs. The firm would keep approval, submission and payment release. A trial would test the change-log process, checklist and handover dates before any wider commitment. The effect on capacity and turnaround would be measured during that trial.
The payroll system and access method are agreed during scoping. Systems may include BrightPay, Xero Payroll, QuickBooks Payroll, Sage Payroll, KeyPay (Employment Hero Payroll), MYOB, Shireburn Indigo or GreytHR.
The proposal sets the fee, billing basis, run frequency, employee volume and any trial terms before work starts. Request a proposal to discuss your scope.
Questions about this service
No. We prepare the figures and the file in your payroll software; you approve and submit under your own credentials. That keeps the registered contact, the agent authority and the responsibility with you.
No. Payslips, queries and communications go out from you or your client. We are invisible to the workforce.
Tell us the pay frequency, cut-off and approval process. We confirm which runs we can support and agree draft and review dates before work starts.
We prepare the auto-enrolment assessment and contribution files for UK schemes, superannuation guarantee schedules for Australia including payday super timing, and PF and ESI schedules in India. Payment and any decision on scheme or treatment stay with you.
The scope sets the checks, escalation route and correction process. Cadence prepares the correction for your approval; the firm or business retains submission and payment control.
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