Service · 01
Outsourced bookkeeping and reconciliation for accounting firms and businesses, delivered inside your software.
A bookkeeping rhythm agreed around your systems and review standard. The scope sets the preparer, checks and batch dates.
Bookkeeping supports everything that follows it. Cadence can prepare the transactions and reconciliations in your software, to your chart of accounts and coding rules, on a batch calendar agreed in scope. Your reviewer receives the completed work and a list of open queries.
The scope names a preparer, the internal review step and the handover checklist. Your reviewer then approves, raises points or rejects the batch. We agree dates for clearing those points before work starts. Nothing is submitted, sent to a client or finalised by us. That line does not move, whichever market you are in and whichever software you use.
| Day | What happens | Who |
|---|---|---|
| Monday | Bank feeds, Dext and Hubdoc queues pulled for the week's batch of clients; client-specific coding rules applied | Preparer |
| Tuesday | Ledgers matched and allocated; control accounts reconciled; query list built | Preparer |
| Wednesday | Second review: reconciliations, coding consistency, unusual items; batch handed over with cover note | Cadence reviewer |
| Thursday | Your reviewer raises points; we clear them the same or next day | You, then us |
| Friday | Batch closed; running list of standing queries updated per client; next week's calendar confirmed | Delivery lead |
The batch size scales with you. A sole practitioner might send five clients a week. A four-partner firm might send forty across two named preparers. The rhythm is the same.
This is a hypothetical planning example, not a Cadence client result. A three-partner practice could choose a trial covering fifteen Xero clients: mixed sole traders and small companies, with Dext and quarterly VAT in the mix. The written scope would set out access, coding standards, the practice's review checklist, batch dates and how review points are cleared. The trial would show whether the process is ready to expand. Actual time savings and review volumes would be measured with the practice rather than assumed.
The software for each engagement is agreed during scoping. Client systems may include Xero, QuickBooks, Sage, MYOB, Tally, Zoho Books, Dext or Hubdoc. The proposal sets out user access and any working-paper transfer before the trial starts.
The proposal sets the fee, billing basis, transaction volume, accounts to reconcile and any trial terms before work starts. Request a proposal to discuss your scope.
Questions about this service
The software, access permissions and handling of working papers are agreed before a trial. We prepare in the workflow you approve; your reviewer keeps final control.
Batch and review-point turnaround depends on volume, record quality and the agreed review process. We set the dates in the written scope before work starts.
By default, you do: we give you a query list per batch. Some firms set up a workflow where we email the client in the firm's name from the firm's system; that is your choice and it is documented in the engagement.
Yes. Reconciled figures and supporting schedules are prepared for your review. Submission, agent authority and any decision on treatment stay with you.
We first assess the backlog, missing records and review standard. The written scope then sets the clean-up fee, timetable and handover points. Turnaround depends on the records available and the volume of corrections.
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